You can set these retention policies to keep the data forever.
Retention policies can be created in the Security & Compliance Center. These policies allow you to preserve all the (original) data even when it’s deleted. With Office 365 Enterprise or Microsoft 365, you also have the option to create data retention policies.
What is my microsoft account for office 365 full#
Now keep in mind that Microsoft will perform a full restore or the mailbox or SharePoint site, so everything else will be overwritten.Īlso, this backup isn’t for restoring a single folder or file that a user has thrown away and the RTO is probably a little bit higher then you want. In case of a ransomware attack, for example, you can ask Microsoft Support to restore a backup of the data. Microsoft also keeps a 14-day backup of your Office 365 data and a backup is created every 12-hours. You can increase this to 30 days was well. Mailboxes are retained for 30 days by default and individual mailbox items can be restored within 14-days. Besides the recycle bin you can also restore different versions of the file in SharePoint. The data in OneDrive and SharePoint are retained with a two-stages recycle bin and can be restored by yourself within 93 days. This way your data is protected against natural disasters or other forms of a service-impacting outage. Your data is always mirrored in at least two data centers that are located in the same region (EU, US, etc). Let’s take a look at what Microsoft does to prevent data loss. Now, third-party backup providers for Office 365 sometimes want you to believe that Microsoft doesn’t do anything to back up your data. See also the Microsoft Services Agreement, chapter 6, paragraph b What does Microsoft do when it comes to keeping your data safe? If you don’t use retention policies, DLP policies, or MFA, for example, then it’s your own responsibility when your data is compromised or lost.
Microsoft offers you a lot of tools to help keep your data safe, but it’s up to you to use them and configure them correctly. Microsoft is a cloud provider and its main goal, when it comes to data protection, is to ensure that the services and your data are always available. It’s good to know what your own responsibilities are when it comes to your Microsoft Office 365 Data. In this article, I will explain what kind of backup options are built-in in Microsoft 365 to safeguard your data and we are going to look at some third-party options. This way you have more control over your backup and you can restore individual items or complete folders with just a few clicks. There are third-party backup solutions that can backup your Microsoft 365 to an on-premise server or even to another cloud solution. But what if you want more? More restore options, or more security? Microsoft 365 comes with a couple of built-in mechanisms to protect your data and abilities to restore it until a certain point. Most people will say that you don’t need to backup your Office 365 data, which is partially true.
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